It only takes a minute to sign up. It is not uncommon for travel or holiday accommodation companies to ask for a scan of your passport by email. Sometimes local laws require them to keep a record of the passport numbers of all visitors.
I'm happy to provide that information but you usually have to send it in an unsecured email, which may have consequences as discussed in another question. If a travel agent or someone in an allied industry needs a copy of your passport, you can always send an image with redacted information. This is an example from the Home Office site As can be seen, information which is exempt is blotted out blue rectangles.
It shows, yes, you are a British citizen; yes, you have a current passport, and yes, it was issued in the UK. That's all that should be required.
Secondary abuse by personnel handling your image at the travel agency is eliminated. In some jurisdictions, redaction is a legal requirement. Consider this extract from Texas, US which lists the information that should be redacted For good cause, the Court may order redaction of additional information.
In the case of Mass, US, they indicate that the last four digits of the passport number be excluded from redaction The rules for redaction are different depending upon jurisdiction. In the UK, bank statements submitted for visa evidence can have the account numbers redacted.
If a travel agent objects to redaction, especially if the courts in their jurisdiction allow it i. In all events, if you really NEED to send exempt information, you can send it via separate cover. NOTE: for purposes of this answer, I included the right hand side of the portrait page only. There is nothing on the left hand side that needs redaction unless the passport holder is a minor.
When asked to send any sensitive information electronically, when the recipient is not going to be willing or able to engage in complicated security measures, I typically put the file in a secure location that I control, like Dropbox, and send a link to that file.
When the recipient has confirmed receipt, I remove the contents. Anyone who intercepts the email can still access the document, but it reduces the window of opportunity from forever down to a minute or two.Please write your name, subject and UCAS number at the top and scan it. If you need some help with scanning, we recommend that you ask a friend or relative who has a scanner, or ask your school.
Here's an example: for the fictional Kate Hilds holding an offer for Natural Sciences Biologicalthe file name would be. If you do this, please use the password: darwin all lower case. STEP 4 : Please compose your email, noting that you are sending it to our address for receiving documents admissionsdocuments christs. Please also put full details in the body of your email. To: admissionsdocuments christs. The email should be for sending the passport scan only. If we have a problem opening the file or there's something wrong with the document you have sent for some reason, we'll let you know as ever.
Thank you for your help in sending your passport scan following our instructions - it helps us to process everything for you as efficiently and accurately as possible.
Sending a copy of your passport. If your passport has expired, please scan the expired passport plus another form of ID. If you don't have a passport or a National Identity Card, some other form of photo ID such as a driving license or a bus pass that shows your name and date of birth would be fine.
Please don't put the scan in the body of the email - we want you to send it as an email attachment. If you will need a visa to study at Christ's, please read the further information.
Many thanks! How to email the scan of your passport to Christ's Please follow these steps to email a scan of your passport to us. Sample email: To: admissionsdocuments christs. STEP 6 : Please check and press send! Many thanks. Many thanks, Kate.During these challenging times, we guarantee we will work tirelessly to support you. We will continue to give you accurate and timely information throughout the crisis, and we will deliver on our mission — to help everyone in the world learn how to do anything — no matter what.
Thank you to our community and to all of our readers who are working to aid others in this time of crisis, and to all of those who are making personal sacrifices for the good of their communities. We will get through this together.
If you're applying for a visa, you may be asked by the immigration agency to submit a certified copy of your passport. Tip: Use the "print preview" feature on your computer or electronic device to align the image so that there's space for the person who certifies the copy to write without covering up any information in the image itself.
Tip: Take your actual passport with you when you get your copy certified. The person certifying the copy will need to inspect your actual passport and compare it to the copy.
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Article Edit. Learn why people trust wikiHow. This article was written by Jennifer Mueller, JD.
Jennifer Mueller is an in-house legal expert at wikiHow. Jennifer reviews, fact-checks, and evaluates wikiHow's legal content to ensure thoroughness and accuracy.Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc.
Got It. Please select a state to perform a search. Tuesday, August 13, by the American Association of Notaries. State laws vary on the acceptability and procedures for copy certifications.
Can a Notary Certify a Copy of a Passport or a Driver's License?
As with every other type of notarial procedure, notaries should study carefully their state's statutes on copy certification to see if, and how, it is administered. For some states, the client will make a copy of a document to be certified and present it to the notary.
In other states, the notary will be presented with an original document by the client, and then the notary will make a photocopy of the original.
Whatever the procedure in your individual state, there are certain documents that require special consideration when presented for copy certification. Most states prohibit copy certification of vital records such as birth, marriage, and death certificates. This is because the original of these documents are held by local agencies; a client must seek a certified copy by going to the agency or requesting a copy online; usually there is a fee required.
But what about other common documents such as a driver's license or U. Notaries will discover that they will be presented with requests to certify these documents from time to time. Most states do not have specific laws for the certifying of these documents as they do for birth and death records. Therefore, whether or not to proceed with a copy certification for such documents may present a quandary for the notary.
Should you proceed with a seemingly reasonable request by your constituent, or will you risk reprimand from your state's authorities for performing an ill-advised procedure? Inasmuch as the states have not regulated these types of certifications, it is best, wherever feasible, to avoid handling the copy certification of a driver's license or passport. If, however, the client insists upon some action by the notary, the notary may proceed to assist the client in "certifying" his or her copy of the document in question.
This procedure is correctly termed, "Copy Certification by Document Custodian. The notarization would proceed as follows: The document custodian - client - will present a request to have a copy of his or her U. It is always good if the verbal request can be accompanied by a written directive. The document custodian will make a photocopy of the requested document to be certified and present it to the notary.
In this case, the notary should not be the one to make the photocopy. The signer will present an affidavit attesting to the fact that the attached copy is a true copy of his or her passport or driver's license. Depending on the state, the signer or the notary will select or attach the correct notary certificate containing jurat language to the signer's affidavit statement. The notary will issue an oath to the signer, having previously identified him through acceptable ID methodology.
The signer will swear or affirm that the attached copy is a true and correct copy of the license or passport and then sign the affidavit. The notary will complete the notary certificate by signing and stamping it.Need a Passport. Already Have a Passport. Get My Passport Fast. How to Apply. Passport Help. Legal Matters. Apply in Person. Children Under Applicants Age 16 and Apply Outside the United States. Apply for a Passport Card. Application Status.
Respond to a Letter or Email. Change of Sex Marker. Crossing the U. Did you receive a letter or email from us? If so, we need more information from you in order to process your passport application. Learn how to respond to your letter and get your questions answered by referring to this sample letter:. This is the most common problem with passport applications. Please complete the form with as much detail as possible.
Please note : We may ask for additional information e. In that case, please send evidence of your name change. Examples include:. To be acceptable, your U. If there is no birth certificate on file in the state or territory in which you were born, you must submit a Letter of No Record and a combination of early public records. There are several reasons why we may need more information for your passport renewal application, such as:. Follow the instructions in the letter and return the requested documentation or application to the address on the letter.True copy or certified copy of original documents are often needed to make sure that copies submitted are true, exact, complete and unaltered.
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Most states allow a notary public to certify a true copy of non-recordable documents. Birth certificate, marriage license, deed, court documents are recordable documents and usually should be obtained directly from authorities.
On the other hand, passport, green card are "non-recordable documents" and you may obtain a true copy from a notary. Certain corporation documents, like articles of incorporation certificate of formation and good standing certificate of status should also be obtained directly from the state and may not be notarized as true copies.
In this page, we will first discuss how to obtain true copy from a notary, then discuss how to obtain authentication of the true copy document from Chinese consulate. How to obtain a true copy from notary: Basic requirements In general, a simple "true copy" word with a stamp and signature of the notary public is NOT enough for the purpose of document authentication in a Chinese consulate.
It must be done following strictly the wording and procedure defined by the Secretary of State of each state, which may differ slightly from state to state. Detailed information may be available from the notary handbook or the Office of Secretary of State of each state. Here are the basic requirements for some states. State Requirement Louisiana Does not allow a notary public to certify true copy. Follow the "Connecticut" example. Mississippi Does not allow a notary public to certify true copy.
However, "nothing in this section shall prohibit a Notary from notarizing a signature on a document which has a copy of an official government document embedded or attached as an exhibit. From Novemberif you do true copy of passport, green card or similar documents, and the notary acknowledgment is on a separate page, the consulate requires that the "true copy" word stamped or written on the copy of the document, and both you and the notary sign on the copy.
If the notary acknowledgment is on the copy of document itself, then no special treatment is needed. The document must be an original document. A notary public cannot make an attested photocopy from a photocopy, or from another certified copy.
The document cannot be a public record, certified copies of which are available from another public official. If a certified copy can be obtained from the official source, then the notary public should decline the request. The making of the photocopy must be supervised by the notary public.90 Day Fiance Visa Packet l How To Assemble I-129F Fiance Visa
It is not sufficient for the notary public to compare the photocopy with the original document. The notary public must actually make the photocopy or supervise another person while he or she makes the photocopy. It is a complete and true copy of the original document. It is a very common request and notaries should be prepared to meet such requests in a helpful manner.
The Office of Secretary of State of CT recommends that all notaries use the following procedure: The notary should request that the person presenting the document make a photocopy and prepare a written statement, that may be attached to or written on the photocopy itself, stating that it is a true copy of the original.
The individual then verifies under oath, administered by the notary, that the statement is true. The requesting party signs the statement in the notary's presence and the form of jurat that appears under Sec. Take your original document to a notary and get a true copy. This new document certified copyincluding the notary certification page, is called "original" document for the purpose of authentication. Some states Alabama, Georgia, Kentucky, Tennessee, Maryland require the notarized document to be sent to the notary public's county clerk or court clerk for verification before presenting to the respective Office of Secretary of State.
We normally do not provide service for the county step -- please do it yourself if needed. Have the documents certified by the Office of Secretary of State of the state that the documents were notarized We provide service for this step.Always photocopy your passport before leaving on a trip.
Urban legend says that photocopying your passportas an official government document, is illegal -- yet the government recommends that you make one or more copies of your passport in certain situations.
Having a copy of your passport when you travel abroad is helpful if you lose the document and you need to get a new one as soon as possible from the embassy. The U. Department of State recommends that travelers photocopy the information page of their passports before leaving on international trips. Take the copy of the passport with you, but do not store it in the same location as your passport.
If you lose the document or someone steals it, obtaining a replacement will be considerably easier if you have the photocopy to prove your identity. In addition to having a copy of your passport handy, the U. Department of State recommends that you keep two extra passport photos with the copy of the passport.
How to Obtain a Certified Passport Copy
Having the photos helps you avoid having to have them retaken if you have to apply for a replacement passport. When you photocopy the information page of your passport, adjust the photocopier's settings to ensure all the details on the copy are legible. Some copiers' default settings are dark, which would result in the copy's information being difficult to read. An alternative to photocopying your passport is scanning it with a desktop scanner, then printing it.
If possible, set the machine to copy or scan in color. If scanning the document, email it to yourself so you have an electronic version handy.
Upon realizing you have lost your passport or someone has stolen it while you are outside the U. Ask to speak to someone in the Consular Section department and explain the situation.
You'll be required to prove your identity and will need to fill out a passport application. If you already have extra photos as well as a photocopy of your passport, the process will be much quicker. Although it's important to have a photocopy of your passport on you while traveling, there are a few things to keep in mind.
For one, a photocopy of your passport is not the same as the real thing, even though it can be useful if you lose your passport. That being said, the information on that passport photocopy is very sensitive, so you should guard this just as you would a passport.
And, if you're worried about carrying around a physical passport copy, what you could do is save it as a photo attachment to your phone or email, and this way you will always have it available in case of an emergency.
Toronto-based journalist William McCoy has been writing sincespecializing in topics such as sports, nutrition and health.